Mountain Regional Arts and Crafts Guild, Inc.
Whistle Blower Policy
It is the responsibility of all board members, committee members, employees, and volunteers to report violations or suspected violations in accordance with this policy. The MRACG has an “open door policy” and encourages individuals to share their concerns, suggestions, or complaints with someone who can address them properly. You are encouraged to speak with the Board President who serves as the Compliance Officer. If you are not comfortable speaking to the Board President or if you are not satisfied with the Board President’s response, you are encouraged to speak to anyone on the Board whom you feel comfortable in approaching.
The Compliance Officer is responsible for investigating and resolving all reported complaints and allegations concerning violations, and reporting the results to the Board of Directors. The Board President generally serves as the Compliance Officer. If the complaint involves the Board President, another board member will be appointed to serve as the Compliance Officer.
No one who in good faith reports a violation shall suffer harassment, retaliation, or adverse employment consequence. Anyone who retaliates against a person who has reported a violation in good faith is subject to discipline up to and including termination from the MRACG.
This policy is intended to encourage and enable persons to raise serious concerns within MRACG prior to seeking resolution outside MRACG.
Accounting and Auditing Matters
The Finance Committee or the Ways and Means Committee of the Board of Directors shall address all reported concerns or complaints regarding corporate accounting practices, internal controls or auditing. The Compliance Officer shall immediately notify the committee of any such complaint and work with the committee until the matter is resolved.
Acting in Good Faith
Anyone filing a complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.
Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
Handling of Reported Violations
The compliance Officer, or the person responsible for carrying out the Compliance Officer.s role with respect to a reported or suspected violation, will acknowledge receipt of the reported violation or suspected violation by writing a letter (or e-mail) to the complainant within 5 business days. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.
Policy approved by MRACG Board of Directors on November 11, 2014 and the board directs the policy be available to all members of MRACG.